Institutional Data Governance Council

Charge

Dear Colleagues:

I am writing to request your participation on the newly established standing Steering Committee that will lead campus efforts to make institutional data easily accessible, reliable, consistent, and secure so that we’re better able to support informed planning, decision-making, and communication across the campus.

As with other parts of our administrative infrastructure, over time our data have been developed by particular groups and for particular purposes. The institutional research staff leading these efforts were similarly dispersed and, in constructing their operations, have developed a variety of data definitions, approaches, protocols, and tools, depending on context and purpose. The result is a multiplicity of data sources and platforms that are sometimes incompatible, inconsistent or conflicting interpretations of data, and ineffectual communications.

To accomplish the goals articulated in our Strategic Plan we must improve our decision support systems. To that end, we have transitioned to a more robust centralized Institutional Research unit to provide seamless, consistent analysis and reporting for assessment and decision support, promote collaboration, and improve the accessibility to and quality of institutional data. An important next step is to ensure we employ best practices in data governance.

Specifically, this Steering Committee will be asked to

  • Issue guidance for creating a more effective institutional decision support environment.
  • Provide policy guidance to and coordinate with ACT Policy Committee (ACTPC), the Student Information Systems Executive Committee (SISEC), and other campuswide groups charged to manage data and data systems.
  • Determine campus priorities and oversee the development and implementation of actionable plans to move the campus towards our stated goal. To accomplish this successfully, the Steering Committee will rely heavily on subject matter experts responsible for data generation, analysis, reporting, and decision support. Soliciting input from various user groups will also be important. Plans will be carried out by appropriate Working Groups and Project Teams, charged to accomplish specific assignments.
  • Develop appropriate communications plans and mecha

The Committee should invite the expertise of others both on and off campus during its deliberations. I ask that you move forward with a sense of urgency to develop actionable plans. Importantly, you will be asked periodically to provide updates on your progress to me and/or other members of the Chancellor’s Cabinet.

I appreciate Vice Chancellor Ouillet’s partnership in this effort and I am delighted that he and Associate Vice Chancellor Barbara Sawrey have agreed to co-chair this group. Thanks to each of you for your willingness to serve; no response is necessary unless you are unable to do so. A first meeting of this group has been scheduled for August 3, 2015; you will hear from Co-Chairs Ouillet and Sawrey soon with additional details about that meeting. I look forward to discussing our shared goals at that time.

With best regards,
Suresh Subramani
Executive Vice Chancellor

Membership

  • Acting Dean Steve Cassedy, Graduate Division
  • VC Juan González, Student Affairs
  • Director Bill Haid, Registrar
  • Senior AVC Bill Hodgkiss, Academic Planning & Resources
  • Associate Chancellor Clare Kristofco, Chancellor’s Office
  • VC & CFO Pierre Ouillet (Co-Chair)
  • VC Becky Petitt, Equity, Diversity and Inclusion
  • AVC Steve Ross, Academic Affairs Resource Administration
  • AVC & Dean Barbara Sawrey, Undergraduate Education (Co-Chair)
  • Assistant VC Min Yao, Administrative Computing & Telecommunications

Consultants:

  • Assistant VC Ann Briggs Addo, Academic Affairs
  • Director Christine Hurley, Institutional Research
  • Director Bob Neuhard, Strategic Initiatives