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Frequently Asked Questions

 

How do I take the survey?

The survey can be completed on a PC, tablet, or a mobile phone. Please click HERE or scan the QR code below to log in with your Active Directory (AD) username and password.

UC San Diego UCUES QR Code

When can I take the survey?

The survey was open from April 2, 2024 through July 30, 2024. The earlier you take the survey, the greater your chances of winning a prize. This is because everyone is eligible for the grand prizes at the end of the survey period, but you’ll be entered in more weekly drawings the sooner you complete the survey.

What are my chances of winning?

Your chances of winning depend on the number of students who complete the survey. For our weekly prizes, we randomly select winners. Names stay in the prize drawings until the survey ends; so the sooner you complete UCUES, the more chances you have to win!

Do I have to take the entire survey in one sitting?

No, the survey can be completed in multiple sittings. Your responses are saved as you progress through the ~25 minute-long survey. Thus, you can log-in at your convenience and resume from where you left off.

Are my responses confidential?

Yes! Your responses to this survey are confidential, and the results of the study will be reported only as aggregate data. Any quotations from responses to open-ended questions used in reporting will be reviewed to ensure that your identity cannot be ascertained.

Can I see the results of the survey?

Yes, you can see survey results once they have been processed and summarized. To view UCUES results, please visit ucues.ucsd.edu beginning in the fall.

Additional Questions and Reporting Concerns: 

You can send an email to UCUES staff at undergrad-surveys@ucsd.edu or call 858-534-6309 for survey questions or concerns.

Protecting your Privacy:

This is an official UC San Diego survey. Your personal information, limited to your name and email address, is used strictly for sending the survey invitation and reminder messages. Such information is only accessible by survey administration staff. After the survey is closed, your name and email address will be deleted from all survey datasets. Your student I.D. will be used to match survey responses against other data such as, but not limited to, your demographics, enrollment records, graduation data, and post-baccalaureate data. These data are used for analysis and reporting.

Please be assured that your responses will be kept confidential, and the results of the study will be reported only as aggregate (group-level) data. Any identifiable information that is obtained in connection with this study will remain confidential. When this information is stored on third-party secure platforms and secure file-transfer suppliers, confidentiality will be maintained, and your privacy protected according to the University of California privacy and security policies. This information will only be disclosed when required by law. All data used in public reporting will be reviewed to ensure that your identity cannot be ascertained. Information will be retained in compliance with UC’s Record Retention Schedule. The data may also be used at an aggregate data level for academic research purposes after obtaining the appropriate IRB approval. Any quotations from responses to open ended questions will be reviewed to ensure that your identity cannot be determined. For more information on data security, please visit our UCUES Data Security Information tab.

Disclosures of sexual harassment, sexual violence, relationship violence or stalking in this survey do not constitute an official report to the University under Title IX or the Clery Act. If you would like to include information that is identifiable or regarding a specific incident, please report it to the Office for the Prevention of Harassment & Discrimination at ophd.ucsd.edu or submit a Clery report to the UC San Diego Police Department at clery.ucsd.edu, rather than in this space. If you do include any identifying information about individuals or locations involved in an incident in this survey, please note that your survey responses would no longer be confidential, and the responses will be forwarded to the appropriate office.  

Students who disclose that they experienced sexual harassment, sexual violence, relationship violence or stalking and provide identifying information, may be contacted by the Title IX office (OPHD) with information about reporting options and support services available to them. Please note that the responses to the survey may not be reviewed immediately.  If any of your responses concern matters in need of immediate action or disclose dangerous situations, you should immediately contact 9-1-1.  If you need counseling or support services, please go to the Counseling and Psychological Services (CAPS) website or contact them at (858) 534-3755 during normal business hours. If after hours, then call (858) 534-3755 and select Option 2. Other resource contacts include CARE at the Sexual Assault Resource Center (SARC)-(858) 534-5793 (careinfo@ucsd.edu), Student Health Services-(858)-534-3300, and Triton CORE (https://tritoncore.ucsd.edu/).  Please visit https://caps.ucsd.edu/services/crisis.html for additional mental health information and resources.

Accessibility: 

If you are using screen-reading software (e.g., JAWS), please use table navigation. You are also encouraged to email the UC San Diego Office for Students with Disabilities(osd@ucsd.edu) that provides assistive technology. You will need to login to the survey using your SSO login credentials. We recommend that you use a computer or laptop device to take the survey. The survey was available from April 2nd through July 30th, 2024.